Invoicing & payments
GST invoices that can be paid from the email
Turn a finished job into a compliant tax invoice, email it, and let the customer pay by card from the invoice itself. Stripe tells GoSmoko when the money lands, the invoice marks itself paid, and Xero or MYOB gets the entry.
The problem
Invoicing late gets paid late. And an invoice that has to be manually chased, manually reconciled, and manually re-entered into the ledger gets touched four times for one payment.
What it does
How invoicing works in GoSmoko
Built from the job, not from memory
Billable time and materials come across as line items with your margin applied, so what you did is what you bill.
Pay now, by card
With Stripe connected, each invoice carries a hosted payment link. Card, Apple Pay, and Google Pay all work out of the box.
Reconciles itself
A signed Stripe webhook records the payment, writes the reference, and moves the invoice to paid or partly paid. Duplicate webhook deliveries cannot double-credit an invoice.
Straight into your ledger
Sending an invoice creates it in Xero or MYOB against the matching contact, with GST intact and a reference back to the job.
Step by step
What you actually do
- 1
Generate from the job
Billable hours and materials become line items. Adjust anything while the invoice is still a draft.
- 2
Send it
The customer gets an email with a link to view the invoice, a Pay now button, and your bank details for direct credit.
- 3
Get paid
Card payments reconcile automatically. Bank transfers and cash are recorded in two taps.
- 4
Watch the overdue list
Anything past its due date is flagged, so chasing is a five-minute job on a Friday rather than a monthly panic.
The details that matter
- Payment terms default to your configured number of days and can be overridden per invoice.
- Statuses are derived from what has actually been paid, so partly paid, paid, and overdue always agree with the payment records.
- Marking an invoice paid by hand still writes a payment record, so the history never contradicts the total.
- Invoices carry your legal name, GST number, bank account, and footer text on both the online and printed copy.
- Every payment stores its method and reference, plus the Stripe session id when it came through a card.
Questions
Before you switch
Do I need Stripe to send invoices?
No. Without Stripe you still get a full tax invoice with your bank details for direct credit, and you record payments yourself. Stripe just removes the chasing.
Can I take part payment or a deposit?
You can record any number of part payments against an invoice and the balance tracks correctly. Taking a deposit against a quote through Stripe is on the roadmap.
What happens if I disconnect Stripe?
Existing payment links are cleared so no customer can pay into an account you have removed. The invoices themselves are untouched.
Where do refunds happen?
In the Stripe dashboard. GoSmoko does not issue refunds, which keeps the money movement in one place with one audit trail.
Try invoicing on a real job.
Fourteen days free, no card, no sales call. Bring one job across and see how it feels.